Phone
Missed call · (555) 218-9034
01
The Missed Call
You're on a job. The phone rings. Nobody answers. That caller just called your competitor.
02 · Vektiss Voice
Stop letting missed calls fund your competitors.
Vektiss Voice is a managed AI front-office system that answers calls, routes intelligently, sends intake forms, qualifies leads, and gives you full visibility — designed, built, tested, and managed by Vektiss.
✓Managed Implementation✓Custom Workflow Design✓Ongoing Optimization
READY
LIVE CALL DEMO
Home Services — Plumbing Emergency
0:002:10
CALL PROGRESS
Want to hear your own business? Book a setup call and we'll build your custom demo in 24 hours.
LIVE · CALL OUR AI NOW
Call (346) 594-7686Call our live AI front office right now and experience Vektiss Voice firsthand — no signup required.
The Problem
Every missed call is a missed client.
2m ago
Inbox
12Sarah K.
Re: Quote request
Mike R.
Project timeline?
Lia D.
Pricing follow-up
02
The Slow Reply
Emails pile up. Leads go cold. You spend your evenings responding to questions your AI could handle in seconds.
9–5 OPEN
AFTER HOURS
03
The After-Hours Gap
Your business hours end at 5pm. Your customers' emergencies don't.
VEKTISS VOICE — THE FULL LOOP
From missed call to qualified lead — automatically.
Vektiss Voice does not just answer the phone. It captures the caller's need, sends them the right form or intake link, emails you a full summary, and logs everything in your dashboard. Here is what that looks like in real time.
STEP 1
Call Comes In
AI answers in under 2 seconds, 24/7
STEP 2
Form Sent to Caller
AI asks for the caller's email, confirms it back, and sends your intake form, application, or quote request — mid-call or immediately after
STEP 3
You Get an Alert
Instant email to you — caller name, number, what they asked, and a link to the call recording
STEP 4
Dashboard Updated
Every call, form sent, and outcome is logged automatically. Nothing falls through the cracks.
Inbox · New message
FromVektiss Voice <alerts@vektiss.com>
Toyou@yourbusiness.com
Subject📞 New Lead — Intake Form Sent — (214) 555-0182
New caller alert from Vektiss Voice
- Caller
- (214) 555-0182
- Time
- Today at 3:14 PM
- Call length
- 2m 18s
- What they asked
- Pricing for a 3-bedroom renovation project. Wants a quote ASAP.
- Action taken
- Intake form emailed to caller at sarah.j@email.com during call.
- Status
- 🔴 Hot Lead — Follow-up recommended within 1 hour
Call Transcript · Excerpt02:18 total
00:02
Vektiss Voice: Thanks for calling Riverside Renovations, this is Ashley. How can I help today?
00:07
Caller: Hi, yeah — I'm looking to get a quote on renovating a three-bedroom house. Kitchen and two bathrooms mainly.
00:18
Vektiss Voice: Got it — a three-bedroom remodel with kitchen and two baths. Are you hoping to start in the next 30 days, or further out?
00:26
Caller: As soon as possible, honestly. We'd love something this month if you can swing it.
00:33
Vektiss Voice: Perfect, I'll flag this as a priority. To send you our intake form and a written quote, can you please tell me your best email?
00:42
Caller: Sure — it's sarah dot j at email dot com. That's s-a-r-a-h dot j.
00:51
Vektiss Voice: Let me read that back to make sure I have it right — sarah.j@email.com. Is that correct?
00:58
Caller: Yep, that's the one.
01:02
Vektiss Voice: Great — I'm sending the intake form to sarah.j@email.com right now. You should see it in your inbox within a minute.
01:10
Caller: Awesome, thank you.
01:13
Vektiss Voice: You're welcome. Once you fill it out, one of our project managers will follow up with a detailed quote within the hour. Anything else I can help with?
Vektiss Voice Dashboard
Live Activity — May 2026
LIVE
147
+12%Calls This Month
89
+18%Leads Captured
2m 34s
Avg. Call Length
98%
Answer Rate
Top Call Reasons This MonthMay 2026
- Pricing / Quote Request34%
- Appointment Booking28%
- Emergency / Urgent16%
- General Questions14%
- Existing Client Follow-Up8%
Follow-Up Alerts
ACTION NEEDED- Today 3:14 PM · (214) 555-0182Hot LeadForm Sent
Pricing inquiry — 3BR renovation. Intake form sent.
- Today 11:42 AM · (817) 555-0394Form Sent
New patient inquiry. Intake form sent.
- Yesterday 5:08 PM · (972) 555-0271Routed
After-hours emergency. Routed to on-call.
Last updated: just nowAvailable to every Vektiss client
Every call. Every form. Every follow-up. All handled — and all visible to you.
See Vektiss Voice PlansThe Cost of Inaction
The numbers don't lie.
62%
of business calls to small businesses go unanswered
85%
of callers who reach voicemail never call back — they call your competitor
$126K
average annual revenue lost by small businesses from missed calls
Sources: BIA/Kelsey, 411 Locals, GetAira Research
How It Works
Live in 48 hours. Three steps.
Click a step to see what happens behind the scenes.
STEP 01
We Build It
We configure your AI receptionist, write the scripts, set up call routing, and connect your email. You don't touch a thing.
Setup Blueprint
VEKTISS · YOUR BUSINESS
Build progress83%
Voice & personality
Maya · warm, professional
Business hours
24/7 — always on
Call routing rules
Sales · Billing · General
Intake form flow
Auto-send during call
Email + SMS alerts
Routed to owner
Go-live
Within 48 hours
Built and managed by Vektiss
What It Actually Does
The smartest employee you'll ever hire.
Vektiss Voice doesn't just say "please leave a message." It handles the entire front-of-house workflow, from answering basic questions to qualifying leads and booking appointments.
Answers Questions & Qualifies Leads
Is it just a simple question, or a hot lead? The AI knows the difference. It can answer FAQs about your pricing, hours, or services. If the caller is a qualified prospect, it immediately shifts into lead capture mode—gathering their name, contact info, and project details before sending you a live alert.
AI
TRANSCRIPTVektiss Voice
Live call · 00:42
Hi — my kitchen sink is leaking pretty bad. What do you charge?
Our standard service call is $150. Since it's a leak, I'd classify that as an emergency. Let me grab your address and get a technician out today.
Perfect. 4218 Oak Lane.
Lead CapturedHot · EmergencySENT TO OWNER
Smart Call Routing
Stop interrupting your deep work for wrong numbers. Vektiss Voice listens to the caller's intent and routes them instantly based on your rules. Sales calls go to the sales team. Billing questions go to accounting. Emergencies get routed straight to your cell phone. Everything else gets handled by the AI.
ROUTING LOGIC
LIVEIncoming Call
Intent detection running…
Sales Inquiry
→ Maya
Billing
→ Accounting
General
→ Handled by AI
Intake Forms on Demand
Why manually email intake forms after a call? Vektiss Voice can text or email your custom application, intake form, or quote request directly to the caller while they are still on the phone. By the time you call them back, their paperwork is already done.
9:41
Monday, May 18
9:41
V
Vektiss Voice
nowIntake form
Here is the link to the intake form we discussed:
vektiss.com/intake/apex
✓
Form delivered · Email
nowTOTAL VISIBILITY
You always know exactly what's happening.
Most business owners have no idea what their customers are actually calling about. They answer the phone, handle the call, and move on. Vektiss Voice changes that. Every call becomes a data point. Over time, you get a clear picture of what your business needs — what to fix, when to hire, and which leads to chase first.
Your busiest hours, mapped. Know exactly when your phone rings the most — so you stop guessing and start planning.
Your customers are telling you what they want. Every call is categorized. Every pattern is visible. You finally know what to fix.
Not every lead is worth the same call back. Hot, Warm, and Cold — auto-tagged on every call so you spend your time on the ones that matter.
Vektiss Voice Dashboard
Live Activity — May 2026
LIVE
147
+12%Calls This Month
89
+18%Leads Captured
2m 34s
Avg. Call Length
98%
Answer Rate
Top Call Reasons This MonthMay 2026
- Pricing / Quote Request34%
- Appointment Booking28%
- Emergency / Urgent16%
- General Questions14%
- Existing Client Follow-Up8%
Follow-Up Alerts
ACTION NEEDED- Today 3:14 PM · (214) 555-0182Hot LeadForm Sent
Pricing inquiry — 3BR renovation. Intake form sent.
- Today 11:42 AM · (817) 555-0394Form Sent
New patient inquiry. Intake form sent.
- Yesterday 5:08 PM · (972) 555-0271Routed
After-hours emergency. Routed to on-call.
Last updated: just nowAvailable to every Vektiss client
Business Intelligence
Your calls are telling you something. Now you can hear it.
Every call Vektiss Voice handles becomes a data point. Over time, you get a clear picture of what your customers want, when they call, and what is driving your business — without lifting a finger.
LAST 7 DAYS
MONWEDFRISUNTUETHUSAT
Call Volume & Staffing Trends
See exactly when your phone rings the most. Identify your busiest days and hours so you can staff accordingly and stop guessing when your customers need you.
🔥 Hot38%
Urgent · ready to buy
Warm44%
Comparing options
Cold18%
Just browsing
Automated Lead Scoring
Every caller is auto-tagged Hot, Warm, or Cold so you know exactly who to call back first.
THIS MONTH
CALLS147
- Pricing / Quotes34%
- Appointments28%
- Emergencies16%
- General14%
- Existing Clients8%
Top Call Reasons Report
Every call intent is categorized so you can fix operational bottlenecks at the source.
Why Vektiss Voice
The math is simple.
A human receptionist costs $3,500/month. Voicemail costs you deals. Vektiss Voice is a managed AI front-office system designed around how your business actually operates.
24/7 Availability
Vektiss Voice
Always
Human
No — 9 to 5 only
Voicemail
Yes, but ignores leads
Answers on Ring 1
Vektiss Voice
Every time
Human
Usually
Voicemail
Never
Understands Caller Intent
Vektiss Voice
Yes
Human
Yes
Voicemail
No
Sends Intake Forms
Vektiss Voice
Yes — during the call
Human
Sometimes
Voicemail
Never
Live Follow-Up Alerts to You
Vektiss Voice
Yes — every call
Human
No
Voicemail
No
Call Analytics Dashboard
Vektiss Voice
Yes
Human
No
Voicemail
No
Engagement Model
Vektiss Voice
Managed implementation
Human
Payroll + management
Voicemail
None
Vektiss Voice Implementation
A managed AI front-office system, not a plug-in phone tool.
Vektiss Voice is a managed AI front-office system for businesses that need calls, intake, routing, lead qualification, and customer response handled with speed and consistency.
This is not a plug-in phone tool. We design, build, test, and manage the workflow around how your business actually communicates with customers.
Apply for an implementation callWho we work with
Built for businesses with real operational demand.
Vektiss is built for companies that already have customer inquiries, inbound calls, lead flow, staff workload, or operational bottlenecks that need to move faster.
We work best with law firms, med spas, clinics, professional service companies, and growing businesses that need AI implemented into their actual workflow — not just added as another tool.
A front-office system built around your business.
Vektiss helps growing businesses build AI-powered systems that communicate faster, operate cleaner, and make smarter decisions.